Fundraising Tracker

A privacy-first workspace for school groups, teams, and community organizations that need fundraisers, trip payments, forms, family access, reporting, and clear daily coordination in one place for CDN $50 per year.

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Real product screenshots

Actual layouts from the current demo workspace.

These are real app screens from the manager workspace, using the same layouts and navigation available in the product demo.

Organization dashboard screen showing setup shortcuts and summary cards — **Organization dashboard** Setup shortcuts, demo status, participant counts, active fundraisers, and account totals.

Fundraising manager screen showing fundraiser cards and financial totals — **Fundraising workspace** Campaign cards, revenue, expenses, participant payouts, and account-balance totals.

People management screen showing participant rows, search, groups, and guardians — **People management** Participants, guardians, groups, access requests, search, quick add, and CSV import.

Trips screen showing a draft trip with date, location, and registration counts — **Trips** Trip list with registration status, dates, location, and capacity tracking.

Form templates screen showing reusable form template rows and actions — **Forms** Reusable form templates with published status, block counts, open, and preview actions.

Reports screen showing finance totals, printable reports, and export actions — **Reports** Finance totals, printable report cards, ledger detail, completion reports, and CSV export actions.

What it handles

Built for the messy middle of real school fundraising.

Fundraising Tracker keeps the operational work in one tenant-scoped app: signups, credits, trip rosters, manual payments, reusable forms, documents, reminders, exports, and family-facing status pages.

Fundraisers and volunteer jobs

Create guided fundraisers, define work slots, target participant groups, run lottery or waitlist workflows, record sales and expenses, notify families, and finalize proceeds into participant, guardian, or general accounts.

Balances that explain themselves

Ledger-backed balances support credits, debits, transfers, opening imports, per-account statements, and finance reports without relying on fixed balance columns.

Trips, events, payments, and forms

Manage public registration, participant/adult/chaperone roles, payment schedules, receipts, waivers, checklist items, uploaded documents, form templates, cloned trip setup, and completion exports.

Family access and communication

Parents, guardians, and participants can see linked profiles, balances, event status, documents, receipts, payment summaries, missing forms, checklist items, and outstanding trip requirements from a phone-friendly portal.

Privacy-first administration

Passwordless login, optional SMS OTP, encrypted personal fields, tenant-scoped data, CSRF protection, audit logs, role gates, read-only tenant enforcement, and support controls are part of the foundation.

Exports for the real world

Use report-specific filters, save local report shortcuts, print registration reports, and download roster, finance, ledger, form-completion, payment, statement, and account-balance CSVs when a treasurer or trip sponsor needs a file.

Pricing

CDN $50 per year per organization.

Pricing stays simple while the product grows: one annual organization workspace with manager tools, family portal access, fundraisers, trips, forms, reports, support workflows, and a free demo to try it first.

Free demo.Explore seeded sample data before adding your own families or financial records.
One annual workspace.Run fundraisers, balances, trip rosters, documents, forms, and reports under one tenant for CDN $50 per year.
Manual billing.Renewals, read-only states, and support controls are handled through the platform admin tools.

Workflow

Start small, then bring the whole group in.

Create a demo with sample data, invite managers, import families, open fundraisers or events, and use reports to keep everyone aligned.

Create a demo.Use seeded data to explore the manager workspace before adding real families.
Build your records.Add participants, guardians, relationships, members, fundraisers, trips, forms, and documents.
Track the work.Record payments, signups, credits, expenses, waivers, form completion, checklist items, and trip changes as things happen.
Share clear status.Give families portal access, copy targeted roster email lists, and export the reports your school or treasurer needs.

For managers

A full-width workspace for table-heavy jobs: rosters, ledgers, event finance, signup lists, trip cloning, change history, member access, imports, and exports.

For families

A simpler portal for balances, event registration, documents, forms, payment visibility, and outstanding trip items without exposing manager tools.

For administrators

Platform tools for tenant setup, delivery logs, support lookup, audit review, read-only states, and manual billing workflows.

Try it with sample data

See the current app, not a placeholder.

Demo accounts include sample records so you can click through fundraisers, event rosters, family views, form submissions, balances, and reports before committing your own data.

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